We are looking for a dynamic Receptionist Assistant to join our team as a Receptionist Assistant. If you are passionate about hospitality, communication, and coordination, this opportunity is for you!
Main Responsibilities:
Welcoming Visitors:
Welcoming customers, partners and visitors with professionalism and friendliness.
Effectively directing to the appropriate people or departments.
Communication:
Managing phone calls and redirecting them to the relevant contacts.
Responding to basic inquiries about the company.
Coordination of Appointments:
Plan and organize appointments for team members.
Ensure smooth communication by keeping agendas up to date.
Mail management:
Receive, sort, and distribute mail and parcels.
Monitor mailings and receptions.
Administrative tasks:
Perform basic administrative tasks to support the smooth running of the office.
Maintain order and cleanliness at reception.
Required skills:
Excellent verbal and written communication skills.
Ability to maintain a professional attitude in a dynamic environment.
Organization and efficient time management.
Ability and customer-oriented service.
Mastery in office tools (Microsoft Office: Word, Excel, etc.)
Qualifications and Experience:
Bac+2 Diploma in Business Management or Executive Secretariat.
Previous experience in hospitality or administrative functions would be an asset.